10 AI Tools That Will Save You 10+ Hours a Week

Sometimes I wonder where my time goes.

Like I sit down to “just check email”… and boom — 2 hours gone.

That’s when I knew I needed help. Not another productivity hack. Just real help.

So I tried something new — AI tools. And honestly? They didn’t just save time… they gave me peace.

If you’re tired of feeling behind, here’s my simple list of tools that literally saved me over 10 hours every week.

I’m not a tech wizard. Just a regular person who wants to stop drowning in tasks.

Let’s jump in 👇

1. ChatGPT (for writing stuff faster)

You ever stare at a blinking cursor?

Same.

Before using ChatGPT, I’d take HOURS to write anything — emails, blog posts, captions. Now?

I type:

Boom. 80% done.

I just tweak it and send. Saved at least 4 hours per week. No joke.

Use it for:

• Writing emails

• Blog post drafts

• Social media captions

• Even replies to boring client stuff

Time saved: ~4 hours/week

2. Notion AI (for cleaning up my mess)

I love Notion. But organizing it? Not so much.

Notion AI helps me:

• Summarize messy meeting notes

• Turn brain dumps into to-do lists

• Fix grammar + tone

Instead of scrolling through old notes like, “what did I even mean here?”, I just ask Notion AI.

And it answers in plain English.

Time saved: ~1.5 hours/week

3. Otter.ai (for turning talk into text)

I talk a lot. But I hate typing.

Otter listens while I ramble — and turns it into notes. I use it during:

• Client calls

• Brainstorming walks

• Recording ideas before bed

Then I come back later, clean it up, and boom — content ready.

Time saved: ~1 hour/week (probably more)

4. Grammarly (so I don’t look dumb online)

I’m not gonna lie.

I used to hit publish… then find 3 typos. Every time.

Grammarly fixes:

• Spelling mistakes

• Clunky sentences

• Tone (like when I accidentally sound mad)

You still gotta review. But it makes editing 10x faster.

Time saved: ~1 hour/week

5. Trello + AI Assist (to stop forgetting everything)

I used to keep tasks in my brain.

And my brain? It’s like 57 Chrome tabs open at once.

Trello now has AI tools that help break big projects into steps. Like:

It makes the project feel doable. And I don’t forget anything important.

Time saved: ~45 min/week

6. Descript (editing videos without crying)

This one’s a game-changer.

Descript lets me edit video by editing text. It transcribes your video — then you delete text, and it deletes the video part too.

So easy.

Great for:

• YouTube videos

• Reels

• Tutorials

I used to spend HOURS trying to clip things in iMovie. Never again.

Time saved: ~2 hours/week

7. TidyCal or Calendly (bye-bye back-and-forth emails)

Setting meetings used to feel like this:

Now I just send a link.

People pick a time. I get an email confirmation. Done.

Bonus: TidyCal is super cheap. Calendly is more popular, but both work great.

Time saved: ~1 hour/week

8. Bardeen (automating boring stuff)

Bardeen is like having a robot assistant.

I set it up to:

• Auto-copy new emails to Notion

• Save LinkedIn leads to a spreadsheet

• Clean up Google Drive folders

It sounds fancy. But once I set up 2–3 little automations, I was like… wow. This is saving real time.

Time saved: ~1.5 hours/week

9. Canva + Magic Resize (design like a pro… sorta)

I suck at design. But Canva makes me feel like I don’t.

Now they added “Magic Resize.”

Make one post? Click, and it turns into:

• Instagram size

• Twitter size

• LinkedIn size

In 2 seconds.

No more resizing manually or starting from scratch.

Time saved: ~30–45 min/week

10. Zapier (connects all the dots)

This one’s a little more techy. But powerful.

Zapier connects apps.

I use it for:

• “If I post a new blog → share it on Twitter”

• “If someone buys on Gumroad → send them a welcome email”

Once you set up a “Zap,” it runs forever. Like a ghost assistant.

Scary good.

Time saved: ~1.5–2 hours/week

So how much time did I really save?

Let’s do quick math (rough numbers):

Yeah. That’s 15 hours back in my week.

No hustle hacks. Just using tools that do the boring parts for me.

What I learned:

• AI doesn’t do your job — it helps you do it faster.

• Start with one tool. Then add another next week.

• It’s okay to be a little messy. You’re learning.

• Most of these have free plans. Try them out. Break things. Figure it out.

Final thoughts (from someone still figuring it out)

I’m not a tech guru.

Just someone who wanted more time to think, rest, and create instead of doing admin stuff all day.

And AI gave that to me.

If you feel overwhelmed, maybe it’s not you. Maybe your tools suck.

Swap them out. Try these.

And get back your 10+ hours.

Your turn 👇

Try one tool this week. Just one.

Then tell me how it went.

I’ll be over here… saving time, sipping chai, and typing with fewer typos thanks to Grammarly 😉